Baby Shower Planner

About this download

A fillable baby shower planner for the host, with an 8-week countdown, guest list and RSVPs, a co-host cost split and a day-of run sheet. Log every gift so thank-you notes are easy, typed on your computer or printed.

Made for the person throwing the shower: a friend, a family member or a team of co-hosts. Inclusive wording for every parent-to-be, so it works for co-ed showers, sprinkles and virtual showers too.

WHAT IS INSIDE (28 pages, fillable, in Letter and A4)

21 fillable planning pages, 4 printable activity pages for guests, plus a cover, a linked Contents page and a How to Use page.

PLAN

• Shower Overview: honoree, shower type, date, times, venue, theme, colors, co-hosts and registry or invitation links
• 8-Week Countdown: host tasks from 8 weeks out to the day itself, with tick boxes and space for your own tasks
• Co-Host Task Split: the hosting team's contact details, every task, who is doing it, due date, status and done box
• Budget at a Glance: total budget, each co-host's agreed share and amount paid, planned and actual cost by category, who pays, typed totals

GUESTS

• Guest List and RSVPs for 60 guests: name, mailing address, dietary needs, invited, replied and coming tick boxes
• Seating and Table Plan: six tables of eight, rename each table
• Virtual and Long-Distance Guests: video call link, start time, tech helper, time zones and ship-to addresses

PARTY

• Menu and Drinks: each dish, who makes or brings it, servings and diet notes
• Shopping List with how many and where to buy
• Decor and Theme: theme, colors, decor pieces, where they go, buy, borrow or make
• Games and Activities: activity plan, prize tracker and a checklist of the activity cards to print
• Favors: favor idea, supplies, costs, tag wording and an assembly checklist
• Day-Of Run Sheet: setup, arrivals, food, games, gifts and cleanup, with times and who does what
• Vendor and Venue Contacts: eight vendor cards with contact, phone, email, deposit and balance due date

GIFTS AND AFTER

• Gift Log and Thank-Yous for 40 gifts: what it is, who it is from, thank-you sent date and tick box
• After-Shower Notes: wrap-up checklist, gifts to return or exchange, what went well, notes for next time
• Two lined Notes pages

PRINTABLE ACTIVITY CARDS (to fill in by hand at the shower)

• Gift Bingo (5 x 5 card with a free square)
• Baby Predictions Cards, two per page
• Advice for the Parent-to-Be Cards, four per page
• Wishes for Baby Cards, four per page

FILES (5)

• Baby-Shower-Planner_Fillable_Letter.pdf: 28 pages, US Letter, type-in boxes and tick boxes
• Baby-Shower-Planner_Fillable_A4.pdf: 28 pages, A4, the same pages and boxes
• Baby-Shower-Planner_Print_Letter.pdf: 28 pages, US Letter, write-on lines, low ink
• Baby-Shower-Planner_Print_A4.pdf: 28 pages, A4, write-on lines, low ink
• Baby-Shower-Planner_Start-Here.pdf: 3 pages, quick start and tips

HOW IT WORKS

Works in the free Adobe Acrobat Reader, Chrome or Edge.

Click a shaded box and type, pick from the drop-down lists (or Other if none fits), press Tab to move on, tick boxes with one click, then save. Totals are typed by you; nothing is calculated automatically. Every page links back to Contents, and bookmarks take you to each section. Print any page as often as you need for personal use.

Digital download, nothing shipped. No physical item will be sent.

This is a planning tool only; it does not include invitations, decorations or game prizes.

For personal use only. Please do not share or resell the files.

𝗦𝗘𝗘 𝗔𝗟𝗦𝗢

• For after baby arrives: Baby Milestone Book: https://www.etsy.com/listing/4606365321

Designed by me, created using AI tools.

The Etsy listing is the final source for what is included. See it on Etsy.