Birthday Party Planner

About this download

A fillable birthday party planner for adult and milestone birthdays, with guest list and RSVPs, vendor contacts, a countdown checklist and a day-of timeline. Plan a surprise party, add a kids party page if needed, and type it all on your computer or print it.

Made for 30th, 40th, 50th and every grown-up birthday in between, in a clean black and white design with one bright accent. No cartoon balloons, no clip art.

WHAT'S INSIDE (28 pages, fillable)

• Cover with your guest of honor, milestone and date
• Linked Contents page and a How to use page
• Party overview: party name, guest of honor, milestone, theme, date, times, venue, budget target, RSVP date, dress code, surprise yes or no, key contacts
• Theme picker: three themes compared on look and decor, colors, food and drink, outfit, music, activities, cost and effort
• Countdown checklist from 8 weeks out to party day: 33 ready-made tasks plus 16 blank lines for your own
• Budget at a glance: planned and actual for 16 categories, paid tick boxes, typed totals (nothing is calculated for you)
• Venue comparison: three venues side by side, from capacity and price to food rules and finish time
• Guest list and RSVPs: 60 guests over 3 pages, with contact, invited, yes, no, party size and dietary needs
• Vendor contacts: 12 vendor cards with booked and deposit paid tick boxes, price, balance due and arrival time
• Seating and table plan: a head table of eight and eight tables of ten, with table names and place card tick boxes
• Menu and drinks, Cake and dessert, Shopping list
• Decor and theme plan, Activities and playlist
• Toasts and speeches: run order with speaker, connection, time, length, mic and confirmed, plus notes for the speakers
• Day-of timeline with six key moments and 22 timeline rows
• Helpers: setup and cleanup jobs
• Surprise party plan: cover story, on-the-way signal, who brings them, who knows
• Milestone memories: photos to gather and a message collection list
• Kids party add-on: activity schedule, allergies and needs, pick-ups, favors
• Gift log and thank-yous, After-party notes, Notes

YOUR FILES (5)

• Party-Planner_Fillable_Letter.pdf: 28 pages, US Letter, type on screen
• Party-Planner_Fillable_A4.pdf: 28 pages, A4, type on screen
• Party-Planner_Print_Letter.pdf: 28 pages, US Letter, print and write, low ink, no fields
• Party-Planner_Print_A4.pdf: 28 pages, A4, print and write, low ink, no fields
• Birthday-Party-Planner-Start-Here.pdf: 3-page quick start guide

HOW IT WORKS

• Type in the tinted boxes, tick the boxes and pick from the dropdowns (pick an option, or Other if none fits). Boxes are sized for long entries and typed text stays one readable size.
• Note boxes are ruled: type one line per row and press Tab to move to the next line.
• Linked Contents page, bookmarks, and a Back to Contents link on every page after the cover.
• Works in the free Adobe Acrobat Reader, Chrome or Edge.
• Print at 100 percent (actual size).

GOOD TO KNOW

• Digital download, nothing shipped.
• For personal use.
• Sample names in the photos and video are fictional.
• A general planning tool. Check allergies and dietary needs directly with your guests, and confirm bookings and prices with your vendors.

Designed by me, created using AI tools.

The Etsy listing is the final source for what is included. See it on Etsy.